Virtual Training Best Practices - Don't Let PowerPoint Take Over!

Virtual Training Best Practices – Don’t Let PowerPoint Take Over!

Episode 4 – JuvoHub Podcast

Going Solo This Week! – Your Host: Jonathan Saar

In this week’s episode I start a new series called #ThinkKeynote. These episodes will be specifically about how you can improve your program from a technical perspective.

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Show Highlights

Engaging Virtual Training

As an industry speaker are you having challenges with technology getting in the way of YOU. YOU are the presenter, the speaker, the trainer, and yet with most webinar platforms you are the small square while your PowerPoint takes over. In this episode, we cover the following tips to make your virtual session more engaging and showcase your talents as a speaker.

  • Bridging the gap between in-person and virtual training.
  • Changing up the prerequisites. How to use two screens as a presenter.
  • How to coach your learners to use two devices. – Use Google slides to share presentations.
  • Provide an atmosphere where your face does not leave the screen.
  • Have clear ques for when you are moving to the next slide.
  • Use the meeting option vs the webinar option and why on Zoom

Here is the YouTube Version

Be sure to check out some of our other posts and podcasts.

Jonathan Saar: Good day to everyone. Welcome to JuvoHub. JuvoHub is your helping hand in the property management industry, a true hub for all training and HR professionals in the property management industry. So thank you for being here today. Today's video, we're going to discuss the gap between in person and virtual training. Big topic right now for any industry speaker, anybody who's a training director right now, trying to bring your vitality, your energy, your essence from a stage, and to put it into a small 27-inch monitor, not an easy challenge to overcome, but it can be done. It takes a little bit of extra technical thinking, extra technical production and some pre-planning and you can have some success. So here's just a couple of tips that I'm going to share.
Number one, you may need to ditch the PowerPoint. And I don't mean totally ditch the PowerPoint because I get it. All of us are speakers. We like to have some sort of notes, but because of the way most web conferencing systems work, what happens is, is when you're presenting your PowerPoint, you become this little, teeny tiny box and the PowerPoint overtakes the presentation. So here's a couple of options. One, you can possibly send your PowerPoint and have the viewers view it on a different device. So for instance, Google slides, if you send a link out to those who are participating, you can make it a temporary access to it with Google slides, that way they can't download it. And once the presentation is over, you can revoke access to it. But it's nice if you want to be able to have visuals, you can use that as a tool. What it takes for you as a presenter is to just kind of change up what your typical style is when you go from one slide to a next, and we're used to maybe having that clicker in our hands.
It doesn't take much, but you have to identify maybe on your slides that you're on slide one, slide two for what the viewers are watching, and then you have to be able to give that vocal cue. So you don't have to be so robotic about it, "Okay. Now, let's move to slide two." But there's nice ways that you can make a transition saying, "Well, now on slide two, notice what this statistic says about this." And that way you've got an easy connection between one slide to another. So it just takes a little bit more preparation on your part. And most people do have two devices. So typically people are watching your presentation, maybe as a group, maybe they're watching it on their desktop.
So it's not a big stretch to say, "Take out your phones, take out your iPads or your tablets and click on this link. And you'll be able to follow along with some of the visual cues, but the attention is on me. I'm your teacher, I'm your instructor today. So this is what I'm bringing to the table." So the idea here is you don't want to have an atmosphere where you're not part of the presentation, especially as this trend continues to grow, where more companies will be utilizing virtual options for having training sessions. It may be time to pivot a little bit. And especially when we start thinking of what could happen to keynote presentations and things along that line, we have to kind of change up our style to kind of accommodate where our learners are going to be and in that new digital environment. Another tip is when you're talking to whoever's organizing your event, look and see what options are there for a meeting versus a webinar.
And again, this goes to like, what is your overall goals with that particular group? If you're teaching a smaller group as an example, within Zoom, the meeting option is a much better option because that allows for a lot more interaction, a lot more participation. People can raise and lower their hands and it's a lot easier to do that versus a webinar. A webinar is typically there's a chat box and people can ask questions. But you can't usually get live feedback within a webinar setting. And again, you have to look at what system that you may be using. I'm referencing Zoom because that's what I use a lot. So give that some thought and what's being deployed for your particular session. And even if it is a large group of participants, what I like about the meeting function is as a trainer, you can still use things like breakout rooms and send people off to a certain room, let them do an exercise together like you would do right in a normal in person environment.
We do that often. "Let's take a break. Turn to your partner and do this exercise." So you can do that with Zoom, with the breakout room function. I think that's a very, very cool feature and I've used it already and it works wonderfully. So there's just a couple of tips for you today. How do we bridge the gap from being that in-person trainer, the in-person speaker, and now having to use some more virtual tools, but we still want to bring that same game, that same impact?
So hope you appreciated these tips. Hit that like button, thumbs up, subscribe. Thank you for being here today.